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Direct clients

Feb 06 2016
Corinne McKay

The direct-to-direct client route: can it work?

I’ve noticed a trend, or at least a micro-trend, among the students who take my classes for beginning freelancers: more and more of them are interested in working with direct clients right off the bat. Typically, these are students who know that their language skills are solid; for example they currently work in a job where they use their non-native language all the time, or where translation is one of their job tasks, and they have significant experience in the business world, just not as freelancers. Is this a viable pathway? Is it a smart pathway? Let’s take a closer look.

In my mind, a translator has four core skills: language(s), writing, specialization(s), and business skills. In an ideal world, we’d all have those in equal measure. And certainly, some of those skills are deal-breakers: if your source language reading skills or your target language writing skills are terrible, you’re simply not going to make it as a translator. And in countries/regions where, when you say “I’m a translator,” it’s assumed that you have a degree in translation, that may be a deal-breaker (for better or worse, not the case in the US, where translation programs seem to be dwindling rather than expanding).

I’d also theorize that there are some market factors underlying this trend. The hardest market niche to break into is the middle; the edges of the market are easier. And in our industry (my take here…feel free to disagree), the edges are huge agencies, which base their hiring primarily or even exclusively on their own tests, and direct clients, who will trust that you can do what you say you can do. In the middle, you’re mostly looking at small to medium agencies, which often, and understandably, have barriers to entry such as three to five years’ experience, ATA certification or a Master’s in translation, and thus are not a great option for people with solid skills but not much experience. A typical student in this situation will tell me something like The higher-quality agencies won’t take me because I don’t have enough experience, and I’m not interested in working for the Wal-Marts of translation or they don’t need my specialization, so I’m thinking of just going straight to direct clients.

My honest answer to the direct-to-direct client question is “I’m not sure…I see pluses and minuses.” On the plus side:

  • For translators who work in specializations that many agencies don’t handle (sports marketing, art history, nanotechnology), it may be the only way to pursue that specialization.
  • For translators who work in language pairs with a lot of downward price pressure (English-Spanish, English-Russian, etc.), direct clients offer a way around the reverse auction scene that prevails on online job boards.
  • I think that many direct clients are less concerned with formal qualifications than with what you can do for them: if you can solve their problem, you’re in.

But then again:

  • To do this, you have to be really, really sure that your language skills are good enough. The direct client market is not the place to be working on your language skills.
  • You have to get some objective assessment of your translation skills: if you’ve never done a translation that anyone else has reviewed, don’t start pursuing direct clients just yet.
  • You don’t know what you don’t know, and that can lead to a lot of problems. Example: I recently translated a marketing brochure for one of my direct clients. When they sent me the pre-press PDF, it included a bunch of errors (text pasted incorrectly, etc.), and a tagline that didn’t make sense. But I never would have seen this, had I not told them to send me the pre-press PDF; things can go wrong when you don’t even know what to ask.

Wise readers, over to you: thoughts?

Written by Corinne McKay · Categorized: Clients, Direct clients, Translation quality · Tagged: direct clients, marketing to direct clients

Dec 01 2015
Corinne McKay

How to retain freelance clients

Conventional business wisdom tells us that it’s a lot easier to retain an existing client than to find a new one. Retaining clients (as opposed to finding new ones) allows you to amortize the time you put into finding the client in the first place, the time and effort you put into learning a new client’s style preferences, terminology and payment procedures, and so on. In scanning a few articles before writing this post, I found that large corporations estimate that it costs up to five times as much to land a new client than to hold onto an existing one.

Long-term clients are also more likely to make you a true part of their team, which is always satisfying. In my mind, the only exception to the client retention rule relates to rates. If you have a salaried job and you want a 25% raise, it’s unlikely that your current job will provide that, but a new job might. Likewise, as a freelancer, you don’t want to be tied forever to the rates that your legacy clients pay; when you want to make a big income leap, you need to move on.

But let’s say that you’re mostly interested in retaining clients: other than providing them with excellent translations, here are some tips to holding onto them once you’ve landed them.

  • Send a handwritten thank-you note after you receive their payment for the first project. It doesn’t have to be gushy; just “Thank you so much for the opportunity to work together on your recent (annual report, press release, patent, etc.). I really enjoyed it, and look forward to working with you again in the future.”
  • Ask for feedback on every single job, and explain why it’s important to you. “My goal is to develop a long-term relationship with you; in order to do that, I really welcome your feedback on every translation. This is an important part of my quality process, and any feedback, even if negative, is a huge help in tailoring my translations to your needs and expectations.” Send that with the first job. Then, after every subsequent job, refer to it. “As I’ve mentioned, your feedback is always welcome and appreciated; please let me know if you have any comments on the translation.” I’ve also seen at least one freelancer who includes a link to a short, anonymous “satisfaction survey” on every invoice.
  • Send something for the winter holidays. I send a handwritten New Year’s card (you be the judge of what’s appropriate for your clients’ cultures: some may expect/welcome a “Christmas” card, others may not) to every client for whom I did even one project over the course of the past year. I send my A-list clients a tangible gift: sometimes a wreath (again, judge the cultural appropriateness), or some food that’s associated with where I live (Colorado-roasted coffee, Colorado honey, etc.).
  • Send them news items that might be of interest. This could be as simple as, “I noticed this article about changes in the US patent filing procedure and thought it might be of interest.” Or, if you want to go the whole nine yards, set up Google Alerts on your A-list clients’ names (especially if they don’t speak your target language and thus won’t notice press items that you might notice), then send them the mentions if they seem interesting.
  • Don’t nickle and dime them. This is a personal preference and applies primarily to direct clients. Personally, I prefer to charge a higher rate overall and do really small jobs for free, rather than impose a minimum charge on a client who needs 10 words translated. In general, I do not do minimum charges for direct clients if the job is under about 200 words; I just translate it for free, surmising that in the course of what the client pays me in a year, it all evens out.
  • Ask about the impact of your work. Again, this applies mainly to direct clients, but it’s a good tip for everyone. When I translate something that is intended for a specific impact or goal (university applying for international accreditation or recruiting students for a summer program, international development entity applying for a big grant, etc.), I always follow up with the client and ask about the result. Did they get the accreditation? Did the summer program fill up? Did they win the grant? This shows the client that a) I care and b) I want the translation to have the desired impact. These types of clients are investing in translation to improve something, not to maintain the status quo, so I want to know if that happened.
  • Pick up the phone. I don’t love the phone, and many of my big clients are in Europe, so the time difference is a factor. But, I find that with a client who I’ve never met in person, just being able to put a voice with an e-mail address is a huge help in personalizing the relationship. Likewise, if there is ever anything even minorly tricky that I have to work out with a client (what did they mean by “a more formal tone”?), I always call instead of e-mailing, because a sticky situation can very quickly escalate via e-mail.

Readers, any other client retention strategies to share?

Written by Corinne McKay · Categorized: Clients, Direct clients, Marketing · Tagged: client retention, how to retain freelance clients, retaining freelance clients

Nov 19 2015
Corinne McKay

Winter/Spring online courses: new format and offerings

I’m excited to announce that, subsequent to the survey that I did about a month ago, I’ve reshaped my online course offerings and the winter/spring classes are now open for registration. I’ll be offering four classes in more of a coaching group format, and instead of one major homework assignment every week, I’ll be splitting the work up into 20 “tasks of the day” (one every weekday for the four-week session) and we’ll discuss the tasks in an online discussion group (Don’t worry: not Facebook! Survey says 25% of translators will not do an online course that requires Facebook!).

Over the past two years or so, my online course sessions have continued to fill up, but fewer people have completed the weekly homework assignments, although they still reported that they got a lot out of the class. So, I’m reworking the course material into smaller chunks, and including more ways for participants to interact with each other. The coaching groups will still be limited to 10 people, still include a weekly live question and answer conference call, and still include lots of personal attention!

Here’s what’s in store for the winter/spring session. Early bird rates ($290; $15 discount for ATA members) apply through December 15, and each class runs for four weeks:

  • Getting Started as a Freelance Translator (beginning/new translators only): January 11
  • Beyond the Basics of Freelancing (experienced/established translators only): February 22
  • Marketing to Translation Agencies (all levels): March 14
  • Marketing to Direct Clients (all levels, but must have some experience in the industry): April 11

To read more about any of the courses or fill out the application form, hop on over to my website.

Written by Corinne McKay · Categorized: Classes for translators, Direct clients, Marketing · Tagged: classes for translators, marketing classes for translators, online classes for translators

Oct 30 2015
Corinne McKay

Beyond the Basics of Freelancing-last class at 2015 prices

The next session of my online course Beyond the Basics of Freelancing begins on November 11, and it’s the last session of 2015. I have some new things planned for 2016, so if you’ve been waiting to take this course, now is the time!

Beyond the Basics is a four-week online course for established translators who want to earn more money, enjoy their work more, pursue new specializations and market to higher-quality agencies and direct clients. This is a “high touch” course in which everyone gets individual feedback from me on weekly homework assignments, we do a one-hour question and answer conference call every week, and everyone gets an hour of individual consulting time with me. Registration is $350 ($50 discount for ATA members) and includes copies of my books How to Succeed as a Freelance Translator and Thoughts on Translation.

A recent participant in this class commented:

I took a four-week online course called Beyond the Basics of Freelancing, developed and taught by Corinne. Though I was more or less satisfied with my business, it had plateaued and I wasn’t sure how to up my game. Corinne’s class was exactly what I needed. She asked questions that forced me to focus on the most important aspects of my business and acted as a sounding board for marketing ideas. I especially appreciated that the class included ample opportunity to ask specific questions about nearly anything. I learned a great deal from Corinne and from the other students and came away from the class with a concrete plan and timeline for the next 6-12 months to take my business to the next level

Hope to see some of you there!

Written by Corinne McKay · Categorized: Classes for translators, Direct clients, Freelancing, Professional development

Aug 18 2015
Corinne McKay

A translation partner: why you need one, where to find one

translation_partner

OK…that’s not the only reason you need a translation partner, it’s just me learning how to use Canva, but worry-free vacations are a good reason to have a translation partner! I get this question a lot, so let’s talk about it.

Why do you need a translation partner?
[Read more…] about A translation partner: why you need one, where to find one

Written by Corinne McKay · Categorized: Direct clients, Freelancing

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Learn from our blog:

  • Should you raise your rates? Now? How?
  • Why most language company content misses the mark, and a few strategic fixes
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  • T4T podcast, episode 30: A summary of my “state of freelance translation” survey
  • Survey results: The state of freelance translation in 2026
  • Focus on the clients who can afford you
  • Upcoming direct client marketing class
  • Travel: Cycling Quebec’s Tomifobia Nature Trail

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